Schedule Helper

Meeting Planner

Find the best time for your global team

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Recommended Times

Loading recommended times...
Current-week calendar loads after page load to avoid stale dates in static HTML.

Free Meeting Planner for Global Teams

Finding the perfect meeting time across time zones can be frustrating. Our free Meeting Planner visualizes working hours for all participants, making it easy to spot the best time slots for everyone. Add team members from different cities, see their local times, and find the sweet spot where workdays overlap. No more 6 AM calls or midnight meetings.

How It Works

1

Add Participants

Enter team member names and select their time zones from 400+ cities worldwide.

2

View Calendar

See a visual grid showing working hours overlap across all time zones.

3

Pick Best Time

Green cells indicate optimal times. Click any slot to see local times for everyone.

Common Time Zone Challenges

US West Coast ↔ Asia: Limited overlap (typically 6-9 AM PST / 10 PM-1 AM Asia). Consider alternating meeting times to share the pain.

Europe ↔ US East Coast: Good afternoon overlap (2-5 PM GMT / 9 AM-12 PM EST). Ideal for regular team meetings.

Global All-Hands: With 3+ continents, consider recorded async updates or two session times to accommodate everyone.

Meeting Scheduling Tips

  • ✓ Aim for times when all participants are within their typical working hours (9 AM - 6 PM).
  • ✓ For recurring meetings, rotate times monthly to be fair to all time zones.
  • ✓ Send calendar invites with multiple time zones listed for clarity.
  • ✓ Consider recording meetings for those who cannot attend live.

Common Questions

Why are recommended times loaded on the client?

Meeting quality depends on the visitor's current local time and time zone, so recommendations are generated after page load to avoid stale static HTML.

What do the grid colors mean?

Green means the slot is good for everyone, yellow is acceptable, orange suggests some off-hours, and the lightest cells are mostly poor choices.

Can I use this for recurring meetings?

Yes. It is especially useful for recurring meetings because you can compare future weeks and rotate time slots more fairly across teams.